Expense enables the capture of monies spent on work related activities.  An expense claim is raised which contains one or more expense items, the expense items are allocated to a project.  The submission of an expense claim results in the amount chargeable to clients being calculated ready for invoicing.

Capture Expenses

Expenses enables the recording of out of pocket expenditure occurring in the course of undertaking work.
Allocate expenses to projects or internal costs enables recharging of allowable expenses to clients.
The classification of expense drives the VAT treatment, which is setup for you.

Expenses records expediture against expense claims, which can span any period of time.  You can submit, recall and resubmit an expense claim as many times as you want.


Expenses automatically generates the accounting without you having to do anything.
The VAT recoverable and payable is calculated for you.  Expenses knows the types of expenses you pay VAT on (e.g. train fares on non-VATable)

Change an entry, no problem, the change is automatically reflected in your accounting.


All our applications in the Finaxial solution are pre-integrated, which means the entries you make in the expenses are automatically and instantly made available to invoicing once you have submitted the expense claim.
Also, the ability to change an expense claim entry is removed once the expenses have been invoiced.
Expenses and invoice are always synchronised.

Want to exclude certain expenses entered from your invoice, not a problem, just tick the expense(s) you want to exclude.


All users given access to the solution by you can use Expenses.


Enter expenses against as many projects as you require, no limits

No Configuration

Ready to use immediately, just add your projects and users.

Global Access

Expenses useable from any location, Do your expenses while travelling

Fully Integrated

Expenses comes pre-integrated to the Finaxial solution suite.

Built in Logic

Built in logic ensures that expenses rules are followed.

Ready Reports

Expenses reporting ready for to use, see what is due to be paid and when


Preset multiple expense categories, ready to use expenses

Entry for Others

Capability to enter Expenses for others, or others for you.

Expense Claims

Create expense claims, add as many expense items as needed

Cancel or Pay

Mark expense claims as paid or cancelled, with auto-accounting


Every expense item can be traced to the accounts, no unexplained items

Any Device

You can access your Expenses (or any other Finaxial application from any device with web connectivity.

24 x 7

Access Expenses anytime day or night, do your admin when you want (2am? No problem!)

Latest Updates

Because we manage the technical aspects of the solution, you always have the latest version

Backed Up

Your data is held on the Amazon cloud, which makes it as secure and loss proof as is feasible.

Expenses, simple to use interface

 Expenses is designed to be simple to use, we have removed complexity and provided a powerful, flexible tool which takes seconds to familiarise yourself with.  Our streamed overview right is less than 60 seconds.

When is the last time you learned a new piece of software that quick?

And, its not just Expenses which we have made simple to use.

Online how to videos

We find it easier to follow an instructional video than a document or someone on the phone, we have placed on our YouTube site instructional videos on all aspects of using the Finaxial solution applications.  There for you to use at your own pace and time, available 24 x 7.